How to Make a Good PowerPoint Presentation (PPT) for professionals?
"The First Impression is the Last Impression"
Showcasing beautiful presentation is the best way to introduce yourself. An intuitive and to the point short presentation is a must in today's busy business world and it can leave a good impression of the presenter.
A presentation is designed to give maximum information in the most efficient and concise form, yet not compromising on the content and deliverables. There are multiple situations when a PPT is needed like pitching for a client, business meetings, Final reports, discussions with clients, internal training, and so on. Based on the need of the audience or user, the design of PPT is modified.
Companies like big fours have their own templates and only those have to be chosen by its employees while preparing a PPT. Even if the template is fixed, we can play with the content depending on the nature of the presentation. We share the below useful tips to enhance your presentation:
1. Always have an index: No matter how short your presentation is, it is always a good idea to keep a small index which gives a broad idea to the audience/client on what all PPT includes and how long the presentation going to take.
2. Use of pictures: You can use permitted pictures, logos’, diagrams, summary data charts to enhance to look and feel of your PPT. This also makes PPT more interesting and attractive.
3. Flowcharts: You can also try using a flowchart to show the chain of events or describing a process flow. It is easier to understand a process if it’s in the form of a flowchart.
4. Headers should be positive: If you are drafting an audit report for Internal audit clients as an example, you should avoid using negative words like- Misappropriation, fraud, manipulation, wrong, etc. Instead use constructive words such as “need to improve xxx”, “can be optimized”, etc.
5. Concise but includes relevant details: When a PPT is presented, no one likes to read too much text when the presenter is also speaking and the audience cannot do both, listen to all he is saying and also read the PPT. Crisp words should be chosen and sentences should be short.
6. Source of information: If you are providing facts and numbers in your PPT, you should also add a slide as an appendix for the source of information. It is not only useful for the client/user but also important for you to cross-check with original data.
7. Strong points could be highlighted: In the case of Internal audits, we normally show the pain points, control weaknesses in the processes and operations. If there is anything that you find good in the process which matches the benchmark of standards, you can also mention the same in your report which will definitely be appreciated by your client.
8. Spellcheck: Last but not the least, always get your PPT proofread by someone in your team. A second eye always finds something which maker is not able to see himself.
There is much more guidance to make your presentation powerful and impactful. The above can be referred to in your day to day requirements but you must check with your team if any of the above does not suit the purpose.